ASECS 2022 Baltimore-Know Before You Go


We are grateful to Gale, the lead sponsor for this year’s ASECS Annual Meeting.


Thank you for attending the ASECS 2022 Annual Meeting, March 30 – April 2, 2022, in Baltimore, MD at the Hilton Baltimore Inner Harbor. Please review the following information below to make your conference experience successful.

The ASECS staff has worked exceptionally hard in coordinating an in-person event during this time, so please keep an open mind to some of the changes you may see and experience.


COVID-19 Information and Updates

ASECS understands that vaccine and mask mandates have been lifted in many areas. However, to keep our community safe and to support our attendees, we are keeping our published safety policy in place.

All attendees at the ASECS Annual Meeting must be vaccinated. Attendees will be required to show proof of vaccination (a physical vaccine card or picture of vaccine card) to receive their Annual Meeting badge. Masks and badges must be worn to access all ASECS meeting and common spaces. Meeting rooms will be arranged to accommodate less dense seating.


For recommendations on masks please click here.

If you do exhibit COVID-19 symptoms, please quarantine in your room, and let ASECS know by emailing the executive director at asecsoffice@gmail.com. ASECS has bought a small supply of COVID tests for people exhibiting symptoms. ASECS will not release your name, but we will let the general conference attendees know that there has been a conference exposure so that attendees can decide whether to get tested before returning home.

Attendees who wish to obtain an official test before they return home, or need one for re-entry into their country, please click on the link below. You can schedule a test a week in advance through this site.

Where To Get Tested For COVID-19 in Baltimore | Coronavirus 2019 Disease (COVID-19) (baltimorecity.gov)

Venue Information

Hilton Baltimore Inner Harbor

401 W Pratt St

Baltimore, MD 21201

443-573-8700

Parking

· Onsite self-park $35 per day

· Valet parking is not available

Check-in/Check-out

Check-in is 4:00pm and Check-out is 11:00am. Early check-in and late check-out requests will be based on hotel availability.

Hotel Cleaning Policies

The Hilton Baltimore Inner Harbor is committed to providing a safe, enjoyable experience from check-in to check-out. Learn more about what to expect during your stay. Please review the “What to Expect During Your Stay” and the “Hilton CleanStay” links below for the most updated information.

What to Expect During Your Stay Hilton CleanStay

Travel

Airport Information

The Baltimore Washington International Airport (BWI) is located 10 miles from the hotel. Transfer time will be approximately 15 minutes depending on the time of day.

Transfer options from the Baltimore Washington International Airport to the Hilton.

  • Taxi approximately $27 one way

  • Uber/Lyft – approximately $28 one way

Super Shuttle – Click here for services and rates. Some services have been discontinued at this time. It is recommended that you book in advance of arriving in Baltimore.

Driving Directions

Click here for directions.

Amtrak

The train station is located approximately 2 miles from the hotel. Click here for schedules.

  • Uber/Lyft – approximately $12-15 one way from the train station to the hotel.

Conference Agenda

ASECS will not be providing a printed program book this year. The agenda is available via a downloadable PDF or the mobile app. Links to download the PDF program or to log in to the App are available here.

We encourage everyone to log in to the app prior to the conference and complete their attendee profile to assist with networking, locating sessions, and accessing session presentations/papers and exhibitor marketing materials.

Wireless Internet Access

Complimentary low-bandwidth WiFi will be available in the conference meeting rooms. However, the WiFi will not process streaming (videos, music, etc). Presenters may run into technical complications when attempting to play image-heavy slideshows off a cloud service, or when attempting to load up images on websites while presenting. If you have any questions, please consult with your session chairs, who received extensive information on technology and accessibility.

Keep in mind the complimentary sleeping room WiFi for Hilton Members or upgraded WiFi purchased in sleeping rooms will not work in the meeting rooms.

Registration Hours

Registration will be located on the second floor in the East Foyer.

Wednesday 5:00pm – 8:00pm

Thursday 7:00am - 5:00pm

Friday 7:30am - 5:00pm

Saturday 8:00am - 5:00pm

Book Exhibit Hours

The book exhibit will be located on the second floor in the South Foyer.

Thursday 8:00am - 5:00pm

Friday 8:00am - 7:00pm

Saturday 8:00am - 2:00pm

Baltimore

Weather

Average temperature in Baltimore during April is 67ºF/19 ºC during the day and 44ºF/7 ºC in the evenings. We recommend that you bring a light jacket or sweater for inside the hotel, as meeting rooms generally run on the cooler side. The Member’s Reception is scheduled to take place outdoors, weather permitting.

For current weather conditions, click here.

Time

Baltimore is in the Eastern Standard Time (EST) Zone

Questions

Contact/Questions

Should you have any questions, please contact the following ASECS staff.

General logistical and registration questions, contact Devon Binder at:

E: asecsmeetingplanner@gmail.com

C: 303-946-2522

Presenter and registration questions contact Mark Boonshoft

E: asecsoffice@gmail.com

C: 845-202-0672